By-Laws

MTCOA BYLAWS

     

     ARTICLE I 

NAME 

Section 1.        The name of this Association shall be:

                        “MIDDLE TENNESSEE CODES OFFICIALS ASSOCIATION” 

     ARTICLE II 

PURPOSE 

Section 1.        The purpose of the Association shall be to promote and encourage effective and efficient Codes Enforcement service for municipalities and counties in  Middle Tennessee.

Section 2.        The Association shall encourage and improve communication and cooperation between Code Enforcement Officials.

Section 3.        The Association shall cooperate with other Tennessee, Regional and National organizations in their efforts to serve the people within their respective jurisdictions.

Section 4.        The Association shall promote the establishment of high standards of ethics and professionalism in its members. 

     ARTICLE III 

MEMBERSHIP 

Section 1.        Active Membership 

                        A governmental unit or agency engaged in administration, formation and enforcement of codes and ordinances relating to building construction.  In no case shall a governmental unit be entitled to more than one active membership, except jurisdictions having separate agencies engaged in the above activities, in which case the Board of Directors may classify such separate agencies as active members. 

Section 2.        Associate Membership 

                        Associate Membership may be either professional or organizational.                       

2.1              Professional—Professional Associate Membership may be held in the Association by any person engaged in the practice of architecture, engineering, or other activities related to building construction who is interested in principles and objectives of the Association. 

2.2              Organizational—Organizational associate membership may be held in the Association by any organization, association, institute, corporation, manufacturer or other similar groups, interested in the principles and objectives of the Association. 

Section 3         Other Membership 

3.1       Student—Student membership may be held in the Association by an individual enrolled in classes or a course of study occupying at least twelve hours of instruction per week. 

3.2       Subscription—Subscription membership may be held in the Association by any individual, jurisdiction or organization wanting to receive mailings only. 

3.3       Retired—Retired membership may be held by any former active member    

           who has retired.                   

3.4       Honorary—Honorary membership may be held by any person who has 

           rendered outstanding service to the Association.  An honorary member  

           shall be proposed by the Board of Directors and confirmed by a majority of 

           the active membership. 

     ARTICLE IV 

DUES 

Annual dues are payable on July 1st of each year, unless modified by a two-thirds vote of the membership at its annual meeting.  The membership year is July 1st—June 30th. 

Active Member Dues:           

                        Population of jurisdiction

                        Less than 3,500                                                $20.00

                        3,500 to 6,999                                                 $30.00

                        7,000 to 11,999                                               $40.00

                        12,000 to 24,999                                             $50.00

                        25,000 to 49,999                                             $75.00

                        50,000 to 99,999                                             $100.00

                        100,000 to 199,999                                         $200.00

                        200,000 or more                                              $250.00 

Associate Members Dues: 

                        Professional                                                      $25.00

                        Organizational                                                   $125.00 

Other Member Dues: 

                        Student                                                            $ 5.00

                        Subscription                                                     $10.00

                        Retired                                                             N/A

                        Honorary                                                          N/A 

     ARTICLE V 

VOTING AND OTHER PRIVILEGES 

All Membership privileges shall be in accordance with the following: 

Section 1.        Voting           

Only Active Members shall be entitled to vote, and they are limited to votes according to the following: 

                                    POPULATION                            VOTES 

                                    Less than 25,000                                 2

                                    25,000—100,000                                5

                                    100,001—200,000                              10

                                    More than 200,000                              20 

Only designated voting members are entitled to vote for any jurisdiction and each

 jurisdiction’s votes are further limited by the number of voting members present. 

Section 2         Motions 

                        In order to assure fair and appropriate jurisdiction of all pertinent concerns, any active, associate, retired or honorary member may make or second a motion. 

Section 3.        Eligibility for Board of Directors and Committees 

3.1              Board members must be employed as a full time employee of a jurisdiction, and current on membership dues. The only exception being the Associate member of the Board of  Directors as specified in Section 3.2.    

3.2              One Associate member may serve on the Board of  Directors.  This position shall be a non-voting member of the Board of Directors.

3.3              Any member may serve on appointed committees. 

       ARTICLE VI 

OFFICERS AND BOARD OF DIRECTORS 

Section 1.         The Officers of the Association shall be active members of the Association, except as provided for in Article V, Section 3.2, elected as provided in Article VI, Section II and shall consist of: 

  1. President
  2. First Vice-President (who shall be deemed to be President Elect)
  3. Second Vice-President
  4. Treasurer
  5. Secretary
  6. Immediate Past President
  7. Associate Representative (Non-voting) 

Section 2.         All officers shall be elected at the Association’s Annual Meeting; terms of office shall begin at the conclusion of the Annual Meeting at which the Officers are elected.  All Officers shall hold office for a term of one year in the position at which they were elected.  Board members may seek re-election to the board in a different postion that was held the prior year. 

Section 3.         The governing body of the Association shall be the Board of Directors and shall consist of the Officers as set forth in Article VI, Section 1. 

Section 4.         No Officer may serve in more than one capacity of the Board of Directors. 

Section 5.         Any vacancy in any office shall be filled for the unexpired term by a majority vote of the remaining members of the Board of Directors.  Vacancies in office shall be deemed to exist if the incumbent leaves government services, or by resignation from office. 

     ARTICLE VII 

PAST PRESIDENTS COMMITTEE 

                        Each year the Past Presidents of the MTCOA will serve as a special advisory committee to the President of MTCOA.  Each year the President of MTCOA will determine the responsibilities of this committee. 

     ARTICLE VIII 

MEETINGS AND ELECTIONS 

Section 1.         The annual meeting of the Association shall be held at such time and place as the Board of Directors shall prescribe. 

Section 2.         Special meetings of the Association may be called by the Board of Directors upon at least ten (10) days notice to the members of the time and place of such meeting. 

Section 3.         At any annual or special meeting of the Association those in attendance shall constitute a quorum. 

Section 4.         At meetings, or when voting on any matter is by mail, the will of the Association shall be determined by the majority of those members voting. 

Section 5.         The Rules of Order and Parliamentary Procedure contained in Robert’s Rules of Order, shall govern the transaction of business by and before the Association in all cases not specifically provided for in these bylaws. 

     ARTICLE IX

AMENDMENTS 

Section 1.         These bylaws may be amended by two-thirds majority vote of the members in attendance providing the proposed amendment is submitted to the Board of Directors thirty (30) days in advance of any annual meeting, or at any annual meeting by three-fourths votes without any previous notice. 

MTCOA President ________________________________________ 

MTCOA Secretary ________________________________________ 

DATE   12/4/2012  (as ammended)