Bylaws

ARTICLE I NAME

Section 1. The name of this Association shall be: “MIDDLE TENNESSEE CODES OFFICIALS ASSOCIATION"

ARTICLE II PURPOSE

Section 1. The purpose of the Association shall be to promote and encourage effective and efficient Codes Enforcement service for municipalities and counties in Middle Tennessee.Section 2. The Association shall encourage and improve communication and cooperation between Code Enforcement Officials.  Section 3. The Association shall cooperate with other Tennessee, Regional and National organizations in their efforts to serve the people within their respective jurisdictions.  Section 4. The Association shall promote the establishment of high standards of ethics and professionalism in its members.

ARTICLE III MEMBERSHIP

Section 1. Active Membership A governmental unit or agency engaged in administration, formation and enforcement of codes and ordinances relating to building construction.  In no case shall a governmental unit be entitled to more than one active membership, except jurisdictions having separate agencies engaged in the above activities, in which case the Board of Directors may classify such separate agencies as active members. Section 2. Associate Membership Associate Membership may be either professional or organizational. 2.1 Professional—Professional Associate Membership may be held in the Association by any person engaged in the practice of architecture, engineering, or other activities related to building construction who is interested in principles and objectives of the Association.   2.2 Organization—Organizational associate membership may be held in the Association by any organization, association, institute, corporation, manufacturer or other similar groups, interested in the principles and objectives of the Association. Section 3 Other Membership   3.1       Student—Student membership may be held in the Association by an individual enrolled in classes or a course of study occupying at least twelve hours of instruction per week.   3.2 Subscription—Subscription membership may be held in the Association by any individual, jurisdiction or organization wanting to receive mailings only.   3.3 Retired—Retired membership may be held by any former active member who has retired. 3.4 Honorary—Honorary membership may be held by any person who has rendered outstanding service to the Association.  An honorary member shall be proposed by the Board of Directors and confirmed by a majority of the active membership.

ARTICLE IV DUES (amended 12-2018)

The membership year is July 1 thru June 30 annually. Annual dues are payable on July 1st of each year. Member dues are based on population of the jurisdiction represented, at a rate established by the Board of Directors and presented to membership at the annual meeting. Dues must be current and paid for any member to attend any meetings, training, events, or functions of the association.

ARTICLE V   VOTING AND OTHER PRIVILEGES

All Membership privileges shall be in accordance with the following:

Section 1. Voting

Only Active Members shall be entitled to vote, and they are limited to votes according to the following:

POPULATION/VOTES

Less than 25,000 - 2

25,000—100,000 - 5

100,001—200,000 - 10

More than 200,000 - 20

Only designated voting members are entitled to vote for any jurisdiction and each   jurisdiction’s votes are further limited by the number of voting members present. Section 2 Motions:  In order to assure fair and appropriate jurisdiction of all pertinent concerns, any active, associate, retired or honorary member may make or second a motion. Section 3. Eligibility for Board of Directors and Committees 3.1 Board members must be employed as a full-time employee of a jurisdiction, and current on membership dues. The only exception being the Associate member of the Board of Directors as specified in Section 3.2. 3.2 One Associate member may serve on the Board of Directors.  This position shall be a non-voting member of the Board of Directors.  3.3 Any member may serve on appointed committees.

ARTICLE VI OFFICERS AND BOARD OF DIRECTORS

Section 1. The Officers of the Association shall be active members of the Association, except as provided for in Article V, Section 3.2, elected as provided in Article VI, Section II and shall consist of:  1.President 2.First Vice-President (who shall be deemed to be President Elect) 3.Second Vice-President 4.Treasurer 5.Secretary 6.Immediate Past President 7.Associate Representative (Non-voting)   Section 2. All officers shall be elected at the Association’s Annual Meeting; terms of office shall begin at the conclusion of the Annual Meeting at which the Officers are elected.  All Officers shall hold office for a term of one year in the position at which they were elected.  Board members may seek re-election to the board in a different position that was held the prior year.   Section 3. The governing body of the Association shall be the Board of Directors and shall consist of the Officers as set forth in Article VI, Section 1. Section 4. No Officer may serve in more than one capacity of the Board of Directors. Section 5. Any vacancy in any office shall be filled for the unexpired term by a majority vote of the remaining members of the Board of Directors.  Vacancies in office shall be deemed to exist if the incumbent leaves government services, or by resignation from office.

ARTICLE VII PAST PRESIDENTS' COMMITTEE Each year the Past Presidents of the MTCOA will serve as a special advisory committee to the President of MTCOA.  Each year the President of MTCOA will determine the responsibilities of this committee.

ARTICLE VIII MEETINGS AND ELECTIONS

Section 1. The annual meeting of the Association shall be held at such time and place as the Board of Directors shall prescribe.   Section 2. Special meetings of the Association may be called by the Board of Directors upon at least ten (10) days notice to the members of the time and place of such meeting. Section 3. At any annual or special meeting of the Association those in attendance shall constitute a quorum. Section 4. At meetings, or when voting on any matter is by mail, the will of the Association shall be determined by the majority of those members voting. Section 5. The Rules of Order and Parliamentary Procedure contained in Robert’s Rules of Order, shall govern the transaction of business by and before the Association in all cases not specifically provided for in these bylaws.

ARTICLE IX AMENDMENTS

Section 1. These bylaws may be amended by two-thirds majority vote of the members in attendance providing the proposed amendment is submitted to the Board of Directors thirty (30) days in advance of any annual meeting, or at any annual meeting by three-fourths votes without any previous notice.